CODE OF ETHICS AND CONDUCT OF CONCILIG

INTRODUCTION:

Ethics concerns human behavior and is an intrinsic part of the very process of civilization development, which guides each human being in his decision about what is good and correct for himself and for his life in relation to his fellow men.

 

Personal ethics and business/professional ethics are inseparable. The adoption of ethical principles and conduct by the company reflects its principles and values and guides not only the content of decisions, but also its respective decision-making process.

 

While each person has their own set of values, they must be consistent with our organization's values. In this sense, the adoption of common ethical principles and conduct is essential for our organization and its employees to act in an honest and consistent manner in conducting their relationships with our customers, internal and external public.

 

BASIC OBJECTIVES OF THE CODE OF ETHICS

To be an institutional reference at the national level with regard to the personal and professional conduct of all Concilig employees, regardless of their position. personal interpretations of ethical principles.Strengthen the image of Concilig and its employees with its clients and the legal and business communities.

 

CONCILIG CODE OF ETHICS

Concilig's Code of Ethics is made up of ethical values and principles that consolidate the organizational values in statements that are intended to guide the decisions of all members of the organization.

 

CONCILIG'S ETHICAL VALUES

Concilig undertakes to establish its legal practice based on the following values:

 

Respect for the customer: Concilig is an organization that respects the customer in providing the services requested by them, always being side by side with them, getting involved in their activities, knowing their environment, structuring and enabling, from a legal point of view, results practical, efficient and

 

Respect for people: It promotes equal opportunities, respect for diversity and professional development, establishing relationships of trust and encouraging participation through dialogue, communication and integration. Concilig adopts measures of non-discrimination and prejudice of any nature, including race, religion, age group, gender, political conviction, nationality, marital status, sexual orientation, physical condition, etc.

 

Integrity: Seeks to guide its actions, practices and decisions based on coherence, transparency and

 

Competence: By incorporating up-to-date systems and technologies, investment and training in its employees, it permanently seeks to attract, retain and value competent professionals capable of providing the most efficient service requested by the client, within the scope of our organization's activities. In this sense, any errors committed by employees will always be preceded by a thorough investigation of the facts, before any judgment by the immediate superiors.

 

Social Responsibility: Acts with citizen awareness and responsibility in promoting the principles of coexistence with society in general.

 

ETHICAL PRINCIPLES OF ACTION

Act ensuring the continuous improvement of the quality of services offered and commitment to results. Act with justice in actions and decisions, promoting balance and harmony, in the conciliation of the interests and purposes of Concilig and its different stakeholders. constructive, establishing trust as a principle of relationship between the organization and its different stakeholders. Acting with transparency, clarity and precision in professional relationships, corporate governance practices and communication with all stakeholders involved. people who respect diversity and strengthen motivation, satisfaction in daily work routines and commitment to the organization's objectives.Act in compliance with current legislation.Act to strengthen and improve the communities where it operates directly and society in general.

 

DIRECTORS AND EMPLOYEES

Discrimination: Concilig members, regardless of their hierarchical position, will exercise their functions based on ethical behavior, without harming people because of their origin, race, gender, color or age.

 

Favoritism: Concilig members will carry out their functions and activities in an ethical and transparent manner, guaranteeing an environment free of any favoritism for themselves or others, combating all forms of bribery, kickbacks, active or passive corruption, the receipt of commissions being prohibited, vendor gifts and perks.

 

Moral and Sexual Embarrassment: Members of Concilig will carry out their functions and activities in an ethical and transparent manner, guaranteeing an environment free of moral or sexual embarrassment of any kind.

 

Right to Information: Members of Concilig are committed to communicating information that contributes to the quality of work or information of an institutional nature of interest to the organization's professionals.

 

Human Rights: Members of Concilig have the responsibility and duty to fight to maintain the rights of all citizens, respecting the Laws and defending human interest, not admitting or repudiating cases involving:

 

Child labor:

The company prohibits, prohibits and is committed to eradicating, in its value chain, child labor carried out by children and adolescents under the age of 16, except as minor apprentices under the terms of current legislation.

 

Slavery

The company prohibits, prohibits and is committed to eradicating slave or forced labor from its value chain.

 

Human Trafficking

The company prohibits, prohibits and is committed to eradicating human trafficking from its value chain, or any conduct that may lead to it, including, but not limited to, agency, entice, recruit, transport, transfer or buy anyone under these conditions.

 

Professional Development and Opportunity: The organization will provide employees with equal opportunities for professional development, in order to qualify their work and contribute to their professional growth process, which will be based on merit, performance and competence.

 

Health and Safety at Work: Concilig, in partnership with employees and suppliers, is responsible for the health and safety of people who work for the organization, through responsible attitudes in complying with laws and internal rules relating to Medicine and Safety at Work, in order to preserve workers in a healthy environment and with quality of life at work.

 

Labor Relations: The company will seek constant dialogue with the entities representing employees, guaranteeing the right to collective bargaining and freedom of association.

 

Use and Protection of Means of Communication and Professional Secrecy: The use of any Concilig means of communication (Ombudsman) must be done in such a way as to:

Always preserve the professional secrecy of the affairs and interests of our clients; Ensure the privacy and confidentiality of employee information and;

Not contradict internal guidelines or harm Concilig's interests and projects.

 

Conflicts of interest: The activities of Concilig members and their personal relationships must not conflict with the interests of the organization. For this reason, the collaborator/partner:

Will not use Concilig's name, position and attributions, positions and influence to obtain personal benefits or advantages, including family members, relatives, former relatives or related persons. , partners and competitors.

They will not provide services to supplier companies, customers, competitors and others that present a conflict of interest.

It will not sell goods, goods and services in the work environment. It will inform the People & Management area if it maintains professional activities parallel to those developed in the company, even if at extra hours. These activities, at times that do not coincide with their working hours, are permitted and do not constitute a violation of the Code, as long as they are formally communicated. of its close relationship is to provide services or is being the object of a transaction or negotiation with Concilig.

 

COMPANY ASSETS

The use of Concilig assets (facilities, machines, equipment, process control systems, physical or electronic files, GED, projects, patents, brands, etc.) is subject to the following provisions:

The assets must be used exclusively within the scope of provision of services to Concilig's customers. All members must ensure the conservation and good handling of Concilig's equipment, machines and vehicles.

The computer systems, which include the use of e-mail and the Internet, must be used properly, in accordance with applicable laws and the rules of conduct established in this Code of Ethics.

Information provided by customers or by Concilig, agreements, contracts, projects, studies, procedural documents, court decisions, business rules and customer flows, internal policies, etc. must be kept secure and confidential, with limited access to employees who effectively need to be aware of the content to perform their duties. Technical, commercial and financial information is the property of Concilig and cannot be disclosed externally by the employee, even after its Leaving Concilig. The unauthorized use or disclosure of confidential information is a crime and may result in civil and criminal penalties.

KIND RELATIONS

Kinship is considered to be the relationship between spouses, couples in a stable union, siblings, children, grandchildren, parents, grandparents, uncles and first-degree cousins.

 

At Concilig, the work of professionals who are related to each other is tolerated, although it is preferable that there is no such link or relationship. Such tolerance may occur as long as it does not represent any situation of potential conflict of interest.

 

Therefore, the kinship relationship should always be avoided when there is a relationship of direct hierarchical subordination between the partners and collaborators. Kinship relationships within Concilig must always be preceded by an evaluation process in order to ensure fairness and impartiality in recruitment processes, evaluation for career progression and payment of bonuses, and promotions.

 

Cases that pre-exist to the entry into force of this update of this Code of Ethics will be treated individually, taking into account the respective circumstances and the best interest of the organization.

 

 

USE OF DRUGS, ALCOHOL AND CARRYING WEAPONS

At Concilig, it is strictly forbidden to smoke, drink alcohol or use any type of illicit drug in any of its internal facilities. It is forbidden to carry any type of weapon at Concilig, with the exception of authorized professionals.

 

Working under the influence of illegal drugs or alcohol is considered a serious misconduct, as the organization considers that the consumption of illegal drugs or the harmful use of alcoholic beverages compromises the health and performance of professionals, exposing them to risks, in addition to harming the work environment and affect the image of the organization.

 

Concilig also warns that the use, possession or sale of illegal drugs exposes those who practice them to the penalties of the legislation in force.

 

 

SUPPLIERS

Compliance with Laws: Concilig makes explicit in its contracting process the requirements for all suppliers to comply with current legislation.

 

Favoritism: Concilig members will establish an ethical and transparent relationship with suppliers, guaranteeing an environment free of any favoritism for themselves or others.

 

Equality: Suppliers in an equivalent or similar situation must always receive the same treatment and opportunity, and in case of restriction, they must have a solid technical-professional basis.

 

Trust: Concilig's relationship with its suppliers is based on trust and mutual ethical behavior, expressed in the fulfillment of contracts established between the company and the supplier.

 

RELATIONS WITH PUBLIC AUTHORITIES

Concilig and its partners, members of the various bodies and/or committees and collaborators will conduct their actions before any spheres of the Public Power, and in particular before the Judiciary, in accordance with the following principles:

 

Strict compliance with the Law. No payment in cash, gifts, services, or benefits of value, or even exchange of favors may be offered to any authority or employee of public bodies, state-owned companies, autarchies, state entities of any sphere of the federation, with the aim of bribing, favoring or influencing acts or decisions. Any form of pressure, solicitation, insinuation or coercion by public agents, which does not correspond to the standard of ethical conduct established in this Code, must be refuted by the partners, members of the various bodies and/or committees and collaborators of Concilig and immediately communicated to the Council of Concilig. Free constitutional exercise of challenging abusive, discriminatory or illegal acts practiced by any public authorities, which will be done through administrative or judicial actions with competent bodies.

 

 

MEDIA RELATIONS

The relationship with the media will be guided by the following:

Maintain a transparent relationship with the press, in order to ensure an image consistent with the organization's values. Ensure permanent dialogue with the media, manage news repercussions and the correct and timely dissemination of information about the facts that may be disclosed to the public. All information and/or matters relating to Concilig must have prior authorization from the Communication area and the Board of Directors.

 

RELATIONS WITH ENTITIES

Participation in entities and associations representing their sectors follows the following principles:

Reinforce actions against unfair competition, abusive practices, informality, etc. Contesting, through administrative and judicial measures, possible abuses by public authorities.

 

POLITICAL PARTICIPATION

The following precepts apply to issues related to political participation:

Concilig may make contributions to political parties and candidates, in accordance with current legislation. Every employee has the individual right to get involved in civic affairs and participate in the political process. However, such participation must occur in your free time and at your own expense, making it clear that the manifestations are personal, not having any connection with Concilig. Political advertising of any kind is not allowed on Concilig premises or vehicles. any request from candidates for elected office to visit Concilig must be approved by the Board of Directors.

 

COMMUNICATION CHANNELS

Concilig, through its communication portal, aims to address any issues related to this code.

If you have any questions, suggestions or complaints, contact the ombudsman through:

QR Code – Spread across the company's premises, the employee can make his statement digitally using a form; Caixa do Fala Aí! – Box available at the entrance of Rua Antônio Alves; e-Mail – Employees can contact us by e-mail Ouviria@concilig.com.br to open their manifestation; Telephone – By phone (14) 3235-0994 employees can contact us to open your manifestation;Personally – With prior scheduling, the Ombudsman also provides personal assistance;

ETHICS COMMITTEE

The management and control of the application of this Code of Ethics is the responsibility of the Ethics Committee, appointed by Concilig's Board of Directors, which has the following tasks:

Continuously evaluate the rules contained in the document and, if necessary, update them; Decide on doubts about interpretations and judge situations of violation of the Code of Ethics and Conduct; Proactively disseminate the standards of conduct and encourage the adequacy of practices, policies and procedures to the Concilig's ethical principles; Apply sanctions in the event of non-compliance with the provisions of this Code, which may range from a warning to suspension and dismissal, depending on the seriousness of the violation. to the latter, refrain from participating in the relevant processes.

 

APPLICATION OF THE CODE OF ETHICS

The application of the Code of Ethics and Conduct will be according to the guidelines below:

Each employee must ensure compliance with this Code. It is up to the partners to ensure that their employees know and apply the precepts of this Code, as well as Concilig's policies and rules. the Code of Ethics and Conduct or the Ethics CommitteeConflicts of an ethical nature, misconduct and any reports or complaints about non-compliance with this Code must be forwarded to the Ethics Committee, at Avenida Getúlio Vargas, 303, Bauru-SP CEP 17.017-000 or by e-mail: comitedeetica@concilig.com.brThe complaint may be anonymous, and the investigation procedure will be treated confidentially.

 

No action will be taken against a professional who, acting conscientiously and in good faith, reports alleged violations of this Code. All employees are invited to submit ideas and suggestions aimed at the continuous improvement of this Code and the improvement of the practice of business conduct.

 

 

CODE OF CONDUCT

The code of conduct is a practice adopted by different companies and aims to help and guide the appropriate professional attitude in the professional environment, where the values and principles of the company, segment, clients and the professional activity itself are taken into account.

 

In this sense, Concilig prepared a manual of conduct guidelines for our employees, with guidelines that can transmit a good corporate image to our internal and external customers.

 

Organization: Keep the table organized, trying not to leave documents and contacts accessible to the curiosity of those around you. Also avoid an excess of personal objects on the table: and try to identify the work materials with your name,

 

Social Networks: Even if sites that you can access for personal use are released on your machine, browsing is expressly prohibited.

Internal Messenger (Spark) is a monitored communication tool available exclusively to facilitate professional assignments.

 

Communication: Be discreet with conversations, watch vocabulary and voice volume. If you need to talk about something private, personal or about projects and clients, do it in a meeting room and/or always discreetly. The fact that two or more people are talking close to you is not an invitation to join the group, avoid loud voices.

 

Phone: Avoid distracting others with things that are easy to fix. Pull the colleague's call when he is not at his desk. Always leave your cell phone turned off or on silent and use it only for emergencies (corporate exceptions).

 

Air Conditioners: Do not use Apps to change the default temperature of the air conditioner.

 

Odors: It is not convenient to have lunch or snacks at the work desk. This must take place in the pantry, however, if it is unavoidable, food waste must be thrown into the kitchen trash can, to avoid polluting the environment with unpleasant odors and insects.

Too strong a scent is an invasion of someone else's personal space. Therefore, be moderate with fragrances that are supposed to be light in everyday life.

 

Failure to comply with the rules mentioned may result in interventions through warnings.

 

Created on: 07/18/2015

Last Update: 05/12/2020